This notice is for this website; www.4squarecounseling.com owned by P.T. Gross and governs the privacy of those who use it. It explains how I control, process, handle and protect your personal data while browsing or using this website, including your rights under current laws and regulations.
“I” “MY” “Me” or “The Website” refers to P.T. Gross
“you”, “the user” refers to the user of the Website.
GDPR means General Data Protection Act.
I am committed to safeguarding the privacy of my website visitors.
Who We Are:
The website address is https://www.4squarecounseling.com.
What Information do I collect?
- I collect information from you when you register on our site, subscribe to my newsletter or fill out a form.
- You may visit the Website anonymously. All viewers are guests unless they opt to submit a comment. See section “Comments” below.
- When contacting me or scheduling an appointment you will be asked for your name, email address, phone number, and the reason for the contact. You will optionally be asked for your website address. When you send me a contact through email, your email address is stored in P.T. Gross’s email program and business phone.
Personal Data includes:
- First name or username
- Email address
- Phone Number
- Cookies and Usage Data
Your personal data may be used to contact you with newsletters and other information that may be of interest to you that you have subscribed to.
You may opt out of any or all of the communications from me by using the unsubscribe link in any email I send or by contacting me.
4Square Counseling collects information regarding how the website is accessed. This usage data may include your computer’s Internet Protocol Address (Your IP address), your browser type and version, which pages of the website you access, how much time you spend on the pages of the website, the time and date you visited, what type of device you use to view the website, and other diagnostic data.
When visitors leave comments on the site I collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website
What do I use your Information for?
Any of the information I collect from you may be used in the following ways:
- To personalize your experience (your information helps me to better respond to your individual needs)
- To improve the website (I continually strive to improve my website offerings based on the information and feedback I receive from you)
- If you decide to opt-in to my mailing list, you will receive emails that may include news, updates, related products, or service information, etc.
- At any time you may unsubscribe from my mailing list. Clear instructions on how to do so are at the bottom of each email.
- To contact you when you send me an email or request an appointment.
- To contact you to remind you of your appointment.
Request to be removed
Request access to your data
Cookies are small text files that can be used by websites to make a user’s experience more efficient.
The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies, we need your permission.
This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages.
You can at any time change or withdraw your consent from the Cookie Declaration on our website.
- Compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
- Understand and save your preferences for future visits
- If you prefer, you can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies via your browser settings. Like most websites, if you turn your cookies off, some of our services may not function properly.
- Information about your use of my site with my social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services.
Please see separate Cookie Declaration to see what cookies the Website uses.
Do I disclose any information to outside parties?
I do not sell, trade, or otherwise transfer to outside parties your personally identifiable information.
I may release your information when I believe release is appropriate to comply with the law, enforce our site policies, or protect my or others’ rights, property, or safety.
Non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses. This is limited to browser type, country, and operation system data, in order to offer better site experiences and tools in the future.
I will release your information when compelled to do so by another health care provider that you request your records to be shared with after you sign a release of information form. Please see the separate Records Release Information page.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Third Party Links
Occasionally, at my discretion, I may include or offer third party products or services, or links to third party articles and websites on The Website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
To read the Privacy Policies of services we use:
4Square Counseling uses Google Analytics, a service which transmits website traffic data to Google servers in the United States. Google Analytics does not identify individual users or associate your IP address with any other data held by Google. 4Square Counseling uses reports provided by Google Analytics to help me understand website traffic and web page usage.
You have the option to opt out of Google Analytics cookies altogether by downloading and installing the Google Analytics Opt-Out Add-on for your browser.
Children’s Privacy and California Eraser Law.
4Square Counseling and P.T. Gross do not address, nor collect personally identifiable information from persons under the age of 18. (Children)
If you are a parent and or legal guardian of a Child, and you are aware that your Child has submitted personal data to the Website, please contact me. You have the right to have your child’s information removed.
If I become aware that a Child has left personally identifiable information on the Website without parental consent, I will delete it from my servers.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so I can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
If you send an email, the email is retained indefinitely. This is so I can reference back to our conversation if needed. This information is printed and stored in your personal file folder in a locked file cabinet.
Booked appointment information, intake forms and agreements, action plans, and termination letters are retained indefinitely. Per HIPAA regulations, I am required to keep this information. This information is printed and stored in your personal file folder in a locked file cabinet.
What Rights You Have Over Your Data
If you have left comments on this website, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where I Send Your Data
Visitor comments may be checked through an automated spam detection service.
How I Protect Your Data
Your data, with the exception of comments left on blog posts is almost never stored on a computer, or on the net. Your identifying data is stored as a printed copy in your personal folder in a locked file cabinet. Your name and phone number is stored on my business phone during our contracted relationship. Your email address is stored in my email program during our contracted relationship.
What Data Breach Procedures We Have In Place
In case of a data breach, break in of my office, or theft of my phone, you will be notified immediately through email, or phone call.
“Do Not Track”
I do not support Do Not Track (”DNT”). You can enable and disable “DNT” by visiting the preference or settings of your web browser.
Do Not Track is set in your web browser to inform websites that you do not want to be tracked.
Terms and Conditions
Please also visit the Terms and Conditions section establishing the use, disclaimers, and limitations of liability governing the use of the website at Terms Of Service.
Refund and Cancellation Policy
This website maintains a separate Refund and Cancellation Policy.
Date Last Modified
This page was last modified on August 17, 2018
Email from my contact from @ Contact Me